FeaturesActivity Log
Activity Log
The activity log provides a chronological record of every significant event in CraftStage. It serves as an audit trail for production decisions and customer interactions.
What gets logged
CraftStage automatically records events across all stages of the production pipeline:
| Event | When it's logged |
|---|---|
| Job created | A new job is created |
| Job status changed | A job transitions to a new status |
| Items parsed | AI parsing completes and items are added |
| Proofs generated | Proof images are created |
| Preflight completed | Preflight runs, with error and warning counts |
| Approval link generated | A new approval link is created for a customer |
| Approval link accessed | A customer opens the approval portal |
| Items approved | A customer approves one or more proofs |
| Revision requested | A customer requests changes to a proof |
| Export created | An export file is generated |
Actor types
Each event records who performed the action:
| Actor | Description |
|---|---|
| User | A member of your organization (shows the user's name) |
| Customer | Someone interacting through the approval portal (shows email or "Anonymous") |
| System | An automated action (e.g., automatic status transition, scheduled operation) |
Viewing the activity log
The activity log is accessible from two places:
- Dashboard — Shows a stream of recent activity across all jobs
- Job detail page — The History tab shows events for that specific job
Events are shown with relative timestamps ("2 minutes ago", "yesterday") and link to the relevant job when viewed from the dashboard.
Using the log for auditing
The activity log is especially useful when:
- A customer disputes what was approved. The log shows exactly when each proof was approved and by whom.
- You need to trace a production issue. The log shows when preflight was run, what issues were found, and when they were resolved.
- You exported without customer approval. The log records this explicitly for your records.
- Multiple team members work on the same job. The log shows who did what and when.